Ordering and Reporting Vaccines - Including AEFIs

Vaccines Orders not available for pick up on Thursday, May 22 before 1:30pm

  • TBDHU staff will be attending a staff recognition event on Thursday, May 22 until 1:30pm
  • Orders will be available after 1:30pm on Thursday OR on Friday, May 23
  • Contact TBDHU to make alternate arrangements if the above times do not work; vaccines@tbdhu.com or (807) 625-5900 ext. 1
  • Thank you for your understanding and continued collaboration.

 

 

Publicly funded vaccines are available from TBDHU at no cost to eligible health care providers, if the facility meets specific criteria to ensure safe handling and storage of vaccines.

These criteria can be reviewed with TBDHU staff by calling 807-625-5900 in Thunder Bay, your local branch office, or toll-free at 1-888-294-6630:

  • Have a fridge in place to store vaccines
  • Have this fridge inspected and certified by TBDHU
  • Meet with TBDHU staff to confirm the facility meets all requirements under the Vaccine Storage and Handling Guidelines

See the sections below for more information on:

  • Ordering  and picking up vaccines
  • Reporting administration of specific vaccines (children 0-18 years, Grade 7 vaccines, High Risk vaccines)
  • Reporting adverse events following immunization (AEFI).

Before picking up any vaccine, please refer to the transportation, storage, and handling guidelines found on the Vaccine Storage and Handling page.

Ordering and Picking Up Vaccine

Use the Correct Order Form

Use the correct vaccine order form based on the vaccines needed; see below.

Routine, Grade 7 and High Risk Vaccines

Thunder Bay Providers - Use the Vaccine Order Form (PDF) 

  • Email to vaccineorders@tbdhu.com or fax to 807-625-4828.
  • NOTE: A SUBMIT button is available at the bottom right of the form which will allow the completed form to be automatically attached to an email addressed to vaccineorders@tbdhu.com.

District Providers - Select the Vaccine Order Form (PDF) for the branch office nearest to your practice; Marathon/Manitouwadge, Terrace Bay/Schreiber, Red Rock/Nipigon OR Greenstone

  • Submit the form using the email address or fax number listed on the form.

NOTE: ALL PROVIDERS MUST REPORT all routine vaccines administered to children 0-18 years, including Grade 7 vaccines, as well as High Risk vaccines  to ensure up to date records and to provide TBDHU with the High Risk information needed to report to the Ministry of Health. 

COVID-19 Vaccines
Influenza Vaccines
RSV Vaccine

Place Order and Pick Up Vaccine - Thunder Bay

Place Order

Orders cannot be processed without a copy of the temperature log book.

  • Place orders by 4:30pm on Tuesdays to pick up the same week on Thursdays and Fridays between 9:00am and 4:00pm
  • Submit order by email to vaccineorders@tbdhu.com
    • Emails are preferred as they reduce the risk of misplaced orders and improve the readability of the order and temperature log book submission.
  • Attach to your order form photos or scan of your temperature log books showing one of the following:
    • the temperatures since your last order OR,
    • the last two weeks if you have not ordered recently
Pick Up Vaccine 

Place Order and Pick up Vaccine - District Communities

Place Order

Orders cannot be processed without a copy of the temperature log book.

  • Place orders by 4:30pm on Tuesdays to pick up the same week on Thursdays and Fridays between 9:00am and 4:00pm
  • Email or fax to your local branch office using the contact information on the webpage
    • Emails are preferred as they reduce the risk of misplaced orders and improve the readability of the order and temperature log book submission.
  • Attach to your order form photos or scan of your temperature log books showing one of the following:
    • the temperatures since your last order, OR
    • the last two weeks if you have not ordered recently
Pick Up Vaccine 

QUESTIONS?

Reporting Vaccine Doses Administered
Routine Vaccines for Children 0-18 Years, including Grade 7 Vaccines, AND High Risk Vaccines 

ALL PROVIDERS MUST REPORT the following vaccines; all routine vaccines administered to children 0-18 years, Grade 7 vaccines AND High Risk vaccines to ensure student records are up to date and that TBDHU has the required information for High Risk vaccine reporting to the Ministry of Health.

Thunder Bay Providers - Use the Reporting Form (PDF) (Updated September 2024)

  • Email to vaccines@tbdhu.com or fax to 807-625-4828.
  • NOTE: A SUBMIT button is available at the bottom right of the form which will allow the completed form to be automatically attached to an email addressed to vaccines@tbdhu.com.

District Providers - Select the Reporting Form (PDF) for the branch office nearest to your practice; Marathon/Manitouwadge, Terrace Bay/Schreiber, Red Rock/Nipigon OR Greenstone (Updated September 2024)

  • Submit the form using the email address or fax number listed on the form.
 
COVID-19 Vaccines
TB Skin Tests

Reporting Adverse Events Following Immunization (AEFI)

An adverse event following immunization (AEFI) is defined as:

  • An unwanted or unexpected health effect that happens after someone receives a vaccine, which may or may not be caused by the vaccine.

Health care providers (i.e., physicians, nurses and pharmacists) are required by law to report AEFIs to their local health unit.

How to Report an AEFI

  1. Complete an AEFI Reporting Form
  2. Send it to TBDHU by fax (807) 625-4828 or email to vaccines@tbdhu.com
  3. Follow this AEFI Reporting Fact Sheet for more information.

Having trouble opening PDF forms? Download and save the form directly onto your device and/or make sure your browser PDF settings are updated.

Questions?

Call (807) 625-5900 or toll-free at 1-888-294-6630 or your nearest branch office.

External Links
Public Health Ontario: Vaccine Safety
Public Health Ontario Factsheet for Health Care Providers (PDF)
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